SFSP Application

Our application process for becoming a Summer Food site is now open!

To become a new Summer Food Service Program site and receive meals to serve to children in your community or your program, an organization must complete the application below. Admission is open to all regardless of race, color, national origin, sex, age, or disability.

Greater Pittsburgh Community Food Bank will consider applications from sites expecting to serve meals to at least 15 kids per day for at least 15 days during the summer. This application must be completed in one sitting. Please allow 20-30 minutes to complete. If you have any questions, please contact the team at [email protected].

Phone

This field is for validation purposes and should be left unchanged.

Summer Food Service Program (SFSP) Site Application 2025

Name of Organization Hosting Summer Food Site(Required)

Site Name(Required)

This will be the name that appears on the Food Bank and USDA site lists and public-facing communication for open sites.

Address(Required)

This address should reflect the location where the meal is being served.

Street Address City State ZIP Code

County(Required)

Nearest cross street:(Required)

For example: Mayfield Rd / Warrensville Rd.

What is your geographic location?(Required)

Rural

Urban

What is your organization’s Federal Employer Identification Number (EIN)?(Required)

Staff and Facility

Administrator/CEO/Principal/Pastor (person in charge) Name(Required)

Administrator Title(Required)

Administrator Email(Required)

Administrator Phone Number(s)(Required)

List both main and mobile phone numbers.

Main

Alt. Phone

Site Supervisor Name(Required)

This is the person who will be on-site during meal service. If this person is unknown at the time of application, please use the name of the primary contact for the site in the meantime and notify us immediately when the position is filled.

Site Supervisor Title(Required)

Site Supervisor Email(Required)

Site Supervisor Phone(Required)

Main

Alt. Phone

Eligibility Determination

This helps us determine program eligibility. This is required for the state application and must be accurate.

School District:(Required)

Please list the closest elementary school:(Required)

Is your site located within a subsidized housing community?(Required)

Was your organization sponsored by the Food Bank for the Summer Food Service Program in a previous summer?(Required)

Yes

Does the Food Bank currently sponsor meals for an afterschool program at your site?(Required)

Yes

Summer Feeding Program

Age range of the children served in your program:(Required)

Select all that apply

Pre-School (3-5 years old)

Primary School Age (6-12 years old)

Teens (13-18 years old)

Site Type:

Open sites are open to the community. Most often, sites operate as open sites.

Open Restricted sites are open to the community, but limited due to space, safety, security, or to maintain control. They CANNOT BE RESTRICTED to only a certain group of children (i.e. Summer school). A statement of reason and final approval to operate this type of site will be decided by the PA Department of Education.

Closed/enrolled sites that are NOT in "eligible areas" must also establish eligibility through the income eligibility of the individual children enrolled at the site. Sites must either collect household applications or receive verification of eligibility from the school each child attends. At least 50% of the enrolled children at the site must be eligible for free or reduced-price school meals to be able to participate as a site.

Most often, sites operate as "open." Please know that if you choose "closed", or "open restricted," you must provide a statement of reason and final approval to operate this type of site will be decided by the PA Department of Education.

(Required)

Open

Open Restricted

Closed Enrolled

Statement of Reason(Required)

Please provide a statement indicating why your site will not be open to the community.

What is the projected number of enrolled children?(Required)

What is the projected number of enrolled children who are eligible to receive free or reduced-price meals?

What is the primary service provided by this site?(Required)

Describe all non-food service activities provided by this site, if applicable.

Length of Program

The 2025 SFSP season will operate Monday, June 9th - Friday, August 15th.

Anticipated start date:(Required)

Date must be on or after June 9, 2025

MM slash DD slash YYYY

Anticipated end date:(Required)

Date must be on or before August 15, 2025. Your program must end on this date or provide one week notice if your end date changes.

MM slash DD slash YYYY

Which days of the week will you serve food?(Required)

Select all that apply.

Monday

Tuesday

Wednesday

Thursday

Friday

Closed Dates

List all dates between your start and end date that you will not need to receive meals. Note: All sites will be closed on Friday, July 4th and Thursday, June 19th.

Is your site planning any field trips for which you will require meals?

Please note that all open sites desiring meals for field trips must be able to also have staff availability to also serve meals at their physical address during their regular meal service time.

Yes

Field Trip Dates

List all dates between your start and end date that you would like to receive meals for field trips. Note: Changes or additions to field trip dates must be communicated at least one full week in advance of field trip.

Describe your facility:

Do you have the capability to store refrigerated meals overnight?(Required)

In order to provide better service to our sites and reduce delivery errors that cannot be corrected, meals will be delivered the day before meal service (with few exceptions). Hot meals (in individual trays) will need to be heated prior to serving. Meals must be stored safely at the proper temperature until meal service.

Yes

Number of full-size refrigerators(Required)

Full-size refrigerators include both household and commercial grade refrigerators. Do not include apartment-size refrigerators in your total count.

Do you have a freezer available to store frozen meals?(Required)

We will provide sites with a supply of individual frozen meals as back-up meals in case of problems with scheduled deliveries and/or more children in attendance than anticipated.

Yes

Is there an indoor location at or near your site where boxes of back-up shelf-stable meals can be stored?(Required)

Yes

What equipment do you have at this site location for heating food?(Required)

Select all that apply

Commercial Oven(s)

Household Oven(s)

Warmer(s)

Microwave(s)

None

Do you have a working sink available on site?(Required)

Yes

What device will your site be using to count meals electronically?(Required)

All sites sponsored by Greater Pittsburgh Community Food Bank will be using the Link2Feed electronic record-keeping system for counting and submitting meals served each day. The site can be accessed through internet browsers standard on any Apple or Android phone, tablet, or computer. Would site staff prefer to use their own smartphones or a tablet provided by the Food Bank?

How would you describe WIFI availability for this site?(Required)

The Link2Feed site does not require continuous WIFI access to work, but it does need to connect to WIFI to submit the information to us.

Indicate your plan for serving meals during inclement weather (ex: heat advisory, rain):(Required)

Describe the alternate location address and notification plan:(Required)

Meal Service

Does your agency want to serve primarily hot or cold meals?(Required)

If receiving hot meals, you must have staff available at least one hour prior to meal time to heat meals. Equipment must be available to heat meals. Changing between hot and cold meals is available when necessary.

Hot Meals

Cold Meals

Is your site a nut-free site?(Required)

Last summer, we started to include regular peanut butter in a couple of our cold lunch menu options, which kids seemed to like. We provide all sites with nut-free shelf-stable meals that can be used if a child with a nut allergy is on site.

Select the meals you'll be serving:(Required)

Please note that you cannot serve both Lunch and Dinner meals. Meal types can be changed during the summer if needed but can only be changed on the first serving day of the month.

Breakfast + Lunch

Breakfast + Snack

Lunch only

Lunch + Snack

Dinner only (must be available for daytime delivery)

Dinner + Snack (must be available for daytime delivery)

What time will you serve breakfast?(Required)

Enter your start AND stop times. For congregate sites, breakfast cannot exceed one hour. Example: 9:00 am - 10:00 am. For Grab 'n Go sites, enter the time your breakfast will be distributed (no time restrictions, can overlap with another meal if bundling).

Start Time

End Time

Number of breakfasts requested per day:(Required)

What time will you serve lunch?(Required)

Please enter your start AND stop times. For congregate sites, lunch cannot exceed two hours. Example: 12:00 pm - 1:00 pm. For Grab 'n Go sites, enter the time your lunch will be distributed (no time restrictions, can overlap with another meal if bundling).

Start time

End time

Number of lunches requested per day(Required)

What time will you serve snack?(Required)

Please enter your start AND stop time. For congregate sites, snack cannot exceed one hour. Example: 3:00 pm - 4:00 pm. For Grab 'n Go sites, enter the time your snack will be distributed (no time restrictions, can overlap with another meal if bundling).

Start time

End time

Number of snacks requested per day(Required)

What time will you serve dinner?(Required)

Please enter your start AND stop time. For congregate sites, dinner cannot exceed two hours and must conclude before 8pm. Example: 5:00 pm - 6:30 pm. For Grab 'n Go sites, enter the time your snack will be distributed (no time restrictions, can overlap with another meal if bundling).

Start time

End time

Number of dinners requested per day(Required)

Meal Delivery

Delivery Windows(Required)

Please select all 2-hour delivery windows that will work for this site. Reminder: Except for sites without refrigeration, all SFSP meals will be delivered a day in advance.

8 am - 10 am

9 am - 11 am

10 am - 12 pm

11 am - 1 pm

Delivery Instructions

Please describe any special delivery instructions (e.g. entrance to use, where truck can park).

Any additional comments about delivery window, meal time or quantity?

Outreach

All SFSP sites are required to promote their program. Indicate below the dates or range of dates that outreach will be conducted, where/who is the target community(s) for outreach, and list advertisement methods that will be used.

Advertisement Method(s):(Required)

Check all that apply.

Newspaper announcement/press release

TV/radio

Flyers - neighborhood

Flyers - school

Posters and signs

School Newspaper

Organization website

Social media

Advertisement date(s) and target communities:(Required)

Please indicate the dates or range of dates that outreach will be conducted and where/who is the target community(s) for this outreach.

Is your program a non-profit organization?(Required)

Yes

Please upload your organization's proof of Non-Profit Status

This file must be a PDF or image file

Max. file size: 100 MB.

Application Submission

Application Confirmation: After clicking the "Submit" button below, you will receive an email confirming that your application has been successfully submitted. If you do not receive this email, please contact us to check the status of your application: [email protected] or 412-745-6508.

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Stories of Change

Staff and Facility

Eligibility Determination

Summer Feeding Program

Length of Program

Describe your facility:

Meal Service

Meal Delivery

Outreach

Application Submission

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